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Employer’s Guide to Managing Sick Leave

Posted 13 Feb 16

If you are an owner of a company which hires staff, it is likely that especially in winter months, a couple of your employees might call in sick. No matter how big your company is, unexpected absences might affect your business’ productivity and profits in a negative way, and if they become a regular occurrence, it will lower the morale and motivation of your whole team.


Your responsibility as a business owner is to ensure that your company is well managed regarding the situation. In this guide we will show you how you can manage sick leave effectively and minimise the impact that absences may have on the overall performance of your company.

Although managing sick leave might seem like a complicated process, there is a wide range of advice and guidance available both on Gov.UK website , as well as, from our experts at Tawanda Accountants. If you would like to know how your company can go through the winter in the least stressful way, contact us today.


1. Clear Policies and Procedures

The key to managing a team in a successful way is communication. If you lay down clear policies and procedures and ensure that all of your employees understand them, you can avoid the majority of problems. Discuss with your employees the way your company handles absences and help them understand how important this matter is.

In your policies you can include details on some of the following:

How an employee should notify you if they are ill, late for work, or absent for any other reason
When they should submit a self certificate or a medical certificate
Sick pay arrangements
When time off might be permitted
Consequences of not complying with policy


2.Measure and monitor absences

In order to avoid any confusions between you and your employees, make sure you set up ways to measure absences and sicknesses in the workplace. It will allow you to see how much working time has been lost, where and when absences occur the most and how often individual employees are absent. This will help you deal with different types of leave in an appropriate way and plan the day-to-day of your company in a more productive way.

Sometimes the reason for high absence rate in your workplace might be the result of poor working conditions. Discuss all the problems as they occur with your employees. Consider offering them more flexible working patterns, or strengthen their morale by providing training and promotion opportunities.


3. Understand the legal requirements

When it doubt, make sure your policies and procedures agree with the legal requirements. As an employer you are required to keep information on absence and sickness, however, if you would like to hold more detailed records, you need to obtain your employees’ permission. If you are unsure about any details of your employment contract, contact our experts at Tawanda Accountants today and we will be happy to help you sort out any confusions.