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Short Guide to filing the Confirmation Statement (CS01)

Posted 16 Jul 18

This is a short blog about the annual Confirmation Statement that you will have to file if you operate as a limited company to Companies House. The Companies House reference for this document is the CS01. Since July 2016, it has replaced the Annual Return (AR01). All companies must file the Confirmation Statement whether trading or dormant.

The main reason for this blog is because every single year when companies house sends you a reminder to file the CS01, they might send one that looks like this:
 

 


…and it will say ‘urgent action is required.


 
So, our first piece of advice is, DON’T PANIC!.
 
The reason why they send you such an urgent letter is because they give you only 14 days to actually file it. It can get filed very fast, so please do not stress.



 

So, what is the Confirmation Statement?

 
All the confirmation statement does, is tell companies house:
  • who the current directors of the company are,
  • who the current shareholders of the company are,
  • what the company does in terms of its trade,
  • where the office address is registered,
  • and to inform Companies House who is/are the Person (s) of Significant Control, or PSC.
 

 

What is a Person of Significant Control?

Typically, it is any person who has got a substantial say in how a company is ran.
To be more in-depth, a Person with Significant Control (or PSC) is an individual (person or registrable legal entity) who meets one or more of the following conditions in relation to a company:

 
  • Condition 1: Directly or indirectly holds more than 25% of the company’s issued share capital.
  • Condition 2: Directly or indirectly holds more than 25% of the company’s voting rights.
  • Condition 3: Directly or indirectly holds the right to appoint or remove a majority of board of directors.
  • Condition 4: Has the right to exercise, or actually exercises, significant influence or control of the company.
  • Condition 5: Has the right to exercise, or actually exercises, significant influence or control over the activities of a trust or firm which is not a legal entity but would itself satisfy any of the first four conditions if it were an individual.



How do I file the confirmation statement?


All you need is a Companies House account, which your accountant should have. You’ll need the Company Authentication Code, which if you do not have, can be requested for you and it takes about five working days for it to be sent out.

Once that is sorted, your accountant can use the code to file the statement on your behalf – with some admin fee along the way, of course.
 


In closing, if you receive such a letter from Companies House stating ‘immediate action is required’, obviously, do take it seriously, but do not stress out too much. It just needs to be filed within 14 days of the anniversary of your company formation.
 
 
For more information, please visit the goverment website at
https://www.gov.uk/guidance/confirmation-statement-guidance